Foundation service committee

The role of Foundation Service committee is to raise awareness in the club of Rotary Foundation, identify and support international projects, provide counselling and support for visiting Rotary scholars and identify suitable applicants for Rotary scholarships and Group Study Exchange schemes.

2017/2018 committee members
Alan Axford (chair), Hugh Davies (IPC), Haydn Davies, John Davies, Peter Gardner, Huw Spencer Lloyd, Alun Rees

Minutes of Foundation Committee 23rd January 2018

Present- Alan Axford (Chair), Huw Spencer Lloyd, Hugh Davies, Hayden Davies, Alun Rees
Apologies- John Davies, Peter Gardner

1) Minutes of previous meeting 7th November were approved.

2) Christmas Cards. Of the 750 Christmas cards printed most packs were sold and the unsold packs are on sale at the Richmond Hotel as occasion cards.
Cambrian News printing 750 cards plus envelopes (including VAT) £235.20
Photographer fee £ 25.00
Total £260.20
Sale receipts to date £552.70
Profit £292.50
Special thanks expressed to Huw Spencer Lloyd for arranging printing, and also to
Richard Griffiths for his continued hard work selling remaining packs.

3) Lional White Scholarship.
Five applications received to date were considered. It was agreed that two of the applications did not meet the criteria but the remaining three were of a high standard. As they were of equal merit it was decided that, subject to there being no further applicants by the closing date of 31st January, the sum of £1500 be equally divided.
4) Lional White Certificate.
Michael Deaville has agreed to print bilingual certificates as and when they are needed so that they can be personalised.
5) AOB None.


Committee Meeting 7th November 2017

The meeting was chaired by Huw Spencer Lloyd due to the unavoidable absence of the chairman Alan Axford
Present: Huw Spencer Lloyd, Hugh Davies, Alun Rees.
Apologies: Hayden Davies, Peter Gardner, John Davies, Alan Axford.
1. Minutes: – the minutes of the previous meeting were approved.
2. Christmas Cards: – It had been previously agreed that 750 cards would be printed by Cambrian Printers using the same card as the previous year, to be sold in packs of 5 at £3.50 per pack. Invoice from Cambrian Printers £235.20. Total sales to date £445.20 with 30 packs as yet unsold. Profit to date £210.
3. Christmas Puddings: – 12 puddings ordered and received from Cwmbran Rotary Club and all have been distributed by Hugh Davies at £10 per pudding.
4. Lionel White Scholarship: – Letter inviting applicants sent to the editor of Cambrian News 3rd Nov. 2017. Has not yet been published due to an unusually high demand for correspondence space. Likely to appear in next two weeks. Posters for each of the schools given to Geraint Thomas who will supply and publicise during his annual schools visits.
5. Lionel White Certificate: – Welsh translation has been agreed and Michael Deaville has agreed to print.
6. AOB: – None


 Present:   Huw Spencer Lloyd (acting chair}, Hugh Davies, Alun Rees
Apologies: Dr Alan Axford.

The Lionel White Award. The amended upper age limit of 23 years was confirmed allowing those students on a five year course to apply. Full details are on the Club website and a notice will appear on the Cambrian News in November. Dead line for applications 31 January 2018. Should schools be informed of the Scholarship ?
A bilingual certificate for the successful candidate had been drafted by Michael Deaville with Hywel Wyn Jones and Delyth Davies involved in the translation.

Christmas Cards. Despite examining many photographs of Aber scenes by photographer Keith Morris none were deemed better than that used for the card last year. After some consultation it was agreed that last year’s image would be used again. There was some haste to produce the card because of sales at the Farmer’s market in September. HSL acted as the contact with Cambrian Printer and obtained a quote for 750 cards on 14-07-2017 viz  £170 + VAT (£34) plus envelopes £56.25  Total £260.25
When the cards were collected the bilingual Season’s Greetings phrase had not been printed on the inside of the card. After some consultation with Club members it was decided to accept the cards (there were some not in agreement)  It was felt that as well as being suitable as a Christmas Card it could be used an ‘ occasion’ card
The printers offered a small discount. The revised invoice showed a charge of £235 inclusive of VAT. The cards would be on sale at £3.50 per pack of five or 3 packs at £10
Thanks to Richard Griffiths for organising the rota of Rotarians for the Club’s space at the Market as well as setting up the stall early on Sat 16 September.

Christmas Puddings per RC of Cwmbran Vale. HD was able to produce a flyer from that Rotary Club-the puddings would again cost £10 each.   The charity benefitting would be Meningitis UK. A request list would be circulated at an early Club meeting so that an order can be placed.

Committee meeting 11th July 2017

Present: – Alan Axford (Chair), Hayden Davies, Hugh Davies, Alun Rees, Huw Spencer Lloyd.
Apologies: – John Davies, Peter Gardner.

1 Christmas Cards
Richard Griffiths in contact with Keith Morris re. possible suitable photograph for this year’s card. As last years card was so successful it was suggested that it could be repeated if no suitable alternative.
Huw Spencer Lloyd agreed to enquire of Cambrian Printers the cost of supplying 750 cards.

2 Christmas Puddings
It is likely that the Rotary Club of Cwmbran will repeat the sale of puddings in support of the charity ‘Meningitis Now’. 24 to be ordered as per last year.

3 Lionel White Scholarship
The upper age limit has been increased to 23. Publicity of the scholarship to local schools takes place in October and in the past Alun John has assumed the role. Following his resignation there is need to confirm who will be responsible for this year. It was suggested that Geraint Thomas might agree to do this. An advert is also placed in the Cambrian News around the time of half term.
Former recipient Hannah Glasser to present to the club during August.
Presentations from Ffion Edwards and Rowena Donnison, this years recipients, yet to be confirmed.
Past President Derrick had asked Hugh Davies to design an appropriate certificate to be presented to future recipients. It was agreed that this should be presented at next Council Meeting.

An application for funding to support an elective period in a hospital at Dar es Salaam in July this year was received by Past President Derrick in May. As Foundation Committee did not receive this until after the time of the proposed visit it was agreed that funding could not be made retrospectively. Chairman to inform applicant Megan Meredith.


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